REFERENCE FOR FILING TAXES

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TYPE OF BUSINESS ENTITY
FORMS REQUIRED
PURPOSE
WHEN TO FILE
WHERE TO FILE
INCOME TAXES - Federal Only
Sole Proprietor
Form 1040 Schedule C
Report taxable income: Schedule included in individual income tax return
15th day of the fourth month after the end of the fiscal year
Internal Revenue Service Austin, Texas 73301
Partnership
Form 1065
Report taxable income: K-1 from the return to each partner to use for reporting on his or her individual tax return (Information return only); any taxes due are paid individually by partner
15th day of the fourth month after the end of the fiscal year
Internal Revenue Service Austin, Texas 73301
Corporation
Form 1120
Report taxable income
15th day of the third month after the end of the fiscal year
Internal Revenue Service Austin, Texas 73301
Corporation
Form 1120S
Report taxable income: K-1 from the return to each shareholder to use for reporting on his or her individual tax return (Information return only); any taxes due are paid individually by share holder
15th day of the third month after the end of the fiscal year
Internal Revenue Service Austin, Texas 73301
EMPLOYMENT TAXES
Quarterly Tax Estimates: Sole Proprietor Partnership
Form 1040 ES
May be required if not withheld through wage source during current tax year
Generally April 15, June 15 and Sept 15 of current tax year and Jan 15 of the following year
Internal Revenue Service P.O. Box 970001 St. Louis, MO 63197
Regular C Corporation
Federal Tax Deposit Coupon
Must estimate current earnings and pay quarterly
Quarterly, 15th day of the 4th, 6th, 9th and 12th month of the current fiscal year
No filing - Must deposit at authorized commercial bank on or before 2 PM
Payroll Taxes - Federal, State and Local: For all entities (sole proprietor, partnership, corporation)
Form 940
Federal unemployment tax
Annually, January 31
Internal Revenue Service Austin, TX 73301
Form 941
Social Security and withholding income tax
Quarterly, due one month after the calendar quarter ends
Internal Revenue Service Austin, TX 73301
Form W-2, W-3
Withholding information statement
Employee’s copy January 31
To respective employee
 
 
Federal copy last day of February
Social Security Admin. Albuquerque Data Operations Center Albuquerque, NM 87180
Form W-4, I-9
Employee records
Required to be on file
 
Form TWC C-3, C-4 TWC Status Report
State unemployment tax - payroll taxes are required if you have at least one employee
Quarterly
Texas Workforce Commission Cashier P.O. Box 14907 Austin, TX 78714
TYPE OF BUSINESS ENTITY
FORMS REQUIRED
PURPOSE
WHEN TO FILE
WHERE TO FILE
EMPLOYMENT TAXES (continued)
Payroll Taxes - Non resident alien
Form 1042, 1042-S
Withholding for U.S. Source Income of foreign persons
Annually, March 15 of the year following
Internal Revenue Service Philadelphia, PA 19255
Statement to Payee (can use 1047-S)
Foreign person’s U.S. Source Income subject to withholding
Copy to payee by March 15
To recipient
Independent Contractor and Other Non-employee Payments: For all entities (sole proprietor, partnership, corporation)
Form 1099
Information returns - various payments to individuals of $600 or more, including prizes, awards and other business payments
Copy to recipient January 31
To recipient
Form 1096
 
Federal copy last day of February
Internal Revenue Service Austin, TX 73301
BUSINESS TAXES
Franchise Tax (corporations and limited liability companies)
Texas Corporation Franchise Tax Report
Tax on privilege to do business measured by taxable capital or taxable earned surplus apportioned to state
Generally May 15 each year after the beginning of regular annual period
Comptroller of Public Accounts Austin, Texas 78744
Sales and Use Tax: State and local (sole proprietor, partnership, corporation)
 
Tax on sales of items collected from purchaser and remitted to the Comptroller
Usually monthly, due 20th of month following sales month; some filed quarterly or annually
Comptroller of Public Accounts Austin, Texas 78744
Business Property Taxes
Rendition Form
To report tangible personal property used to produce income
Between January 1 and March 31
Specific local county appraisal district
RESOURCES/ HELPFUL TIPS:
 
Internal Revenue Service has many publications helpful to small businesses and also provides small business seminars. Information on seminars: 512/499-5439 Business tax kit and publications: 800/829-3676 IRS general information: 800/829-1040
Comptroller of Public Accounts 512/463-4600 800/252-5555
Texas Workforce Commission 101 East 15th Street Austin, TX 78778 New Employer Accounts: 512/463-2731 Status of Accounts: 512/463-2731
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